Data Policy for The Philosophical Society: Oxford (GDPR)
All members’ personal data is held securely and only a very small subset of
data (name and town) is shared with the Oxford University Department for
Continuing Education (OUDCE) for members to receive a 10% discount for
Weekend and Day Philosophy courses at OUDCE and to borrow philosophy books
from OUDCE’s Rewley House Library.
Other than the small subset of data shared with OUDCE, members’ data is used
solely for the purpose of communicating with members and sending copies of
the annual Review.
The data is not shared with any other third parties besides OUDCE, as
specified in (1) above.
The Philosophical Society website does not use cookies, except for
maintaining a member login session while that session lasts. This session
cookie contains only an encryption of the session’s IP address.
All email communications with members are either addressed individually or
use ‘blind copies’.
Except when explicitly authorised or explicitly requested, the Society
website does not and will not show any personal email addresses.
When members leave the Society, their data is held for eighteen (18) further
months and is then deleted.
Members are free to request deletion of some or all their data, though this
may have an unavoidable impact on services being provided.
When members are reminded by email to renew their membership, a link is
provided to allow members to securely review and, if necessary, modify their
personal data held by the Society.
In the event of a data breach, all members will be notified of the breach by
email.
Members will be notified of any change to the data policy. September 2025
PhilSoc Plagiarism and AI Policy
The Philosophical Society: Oxford operates on an honour system: by
submitting, authors affirm that they have read the works they cite, and that
any ideas presented without attribution are genuinely their own and not
drawn from other sources, human or AI, without acknowledgement.
If AI was used only to ‘assist’ language, grammar, or structure, then no
disclosure is required. But if any part of the work was 'AI-generated',
then AI should be cited, as any other reference.
Even when assisted by AI tools, authors bear full intellectual
responsibility for every proposition in their submitted work.
Payments and Refunds
The Philosophical Society: Oxford collects payments principally in respect
of annual membership subscriptions and event bookings.
Membership subscriptions are non-refundable except in exceptional
circumstances, where refunds remain at the discretion of the Committee.
Event booking payments are refundable provided that a request is
received before the cancellation deadline applicable to the event in
question. Deadlines vary by event and will be stated at the time of booking.
The Society reserves the right to handle any other payments on terms
appropriate to the
circumstances.
